Project Officer

Estimated start date - Monday, 03 November 2025
Initial contract duration - 12 months x 2
Experience level - APS5 equivalent
Location of work - ACT
Working arrangements - Onsite

Job details
The Project Officer is accountable under general direction to provide effective administration to a technical Information Communications and Technology project within a Program.
The PO will assist in managing activities and processes relating to project procurement, project finance, asset documentation, project-specific and general administration activities including workplace health and safety, security and accommodation.
The PO will be required to work cohesively and communicate effectively with other project team staff and stakeholder groups.

Key duties and responsibilities

• The PO will be a highly organised, dynamic, outcome orientated individual with excellent communication skills who is confident to break down large projects into discrete work packages from concept to delivery, for a diverse range of customers.
• The PO is responsible for supporting the implementation of projects, including defining the scope and requirements, developing plans and schedules, overseeing and planning resource allocation and work packages, managing risks and issues and communicating formally and informally on the project’s progress.
• ASD seeks a PO who can think critically and utilise their excellent problem solving skills, as well as undertake negotiations, delegate effectively, and make timely decisions.

Job Duties and Responsibilities

• Assists with the development and successful completion of procurement submissions and supporting documentation in accordance with Commonwealth legislation, and Commonwealth and agency procurement guidelines and procedures.
• Assists all project areas with their financial tasking. Contributes to financial planning and budgeting. Collates required financial data and reports for analysis and facilitate decision-making.
• Deliver effective contract management support including contract variations, the receipt and review of contract deliverables and the administration of contract closures.
• Responsible for effective project administration support including schedule maintenance, risks and issues tracking, financial administration and resource management.
• Provide effective general administrative support including management of project record keeping requirements and systems; secretariat support for project meetings and forums; development of agreements, briefs, minutes and other communications.
• Using existing tools and processes provide configuration control over project configuration items and assets including processing of assets transfers.

The PO role requires candidates to possess the following skills and qualifications:

Essential

• Demonstrated experience in managing and supporting complex ICT projects.
• Ability to work collaboratively and constructively as part of a team to ensure the timely delivery of a quality ICT capability.
• Demonstrated experience in the use of Defence Financial systems.
• Excellent organisational and communication skills.

Desirable

• Knowledge of technology capability lifecycle.
• Project and Program assurance and risk management.
• Demonstrated experience in asset and records management.

At Cleared Recruitment, we provide tailored recruitment solutions to individuals with a background in ICT, Engineering, Cyber and Project Services, who are seeking their next opportunity within Defence Industry, Federal Government, Intelligence and National Security.

We are committed to fostering a diverse and inclusive workplace where all employees and job applicants are treated with respect and dignity. Therefore, we strongly encourage veterans and individuals with Defence experience to apply. The same applies to candidates who are of an indigenous origin.